UKVI Sponsorship Compliance Management System

According to the UKVI, you must have a sponsorship compliant management system to fulfil your duties and responsibilities as a registered sponsor.

As experienced sponsor licence solicitors, we can advise you regarding the sponsorship management system to comply with the Home Office’s requirements.

The Sponsor Management System (SMS) is the Home Office’s online tool used by sponsors to meet their compliance responsibilities and administer their day-to-day licence management activities. Applications for the skilled worker sponsor licence are also made via the SMS.

A Practical Guide to Using the Sponsor Management System (SMS)

If you are a UK sponsor or staff member responsible for managing a Home Office-approved sponsor licence, this practical guide is essential reading. It provides a clear and detailed overview of how to use the Sponsor Management System (SMS), from understanding its core functions to logging in for the first time.

UK Visas and Immigration (UKVI), the Home Office division overseeing the UK visa system, has also published various step-by-step SMS user guides. These official manuals are designed to support sponsors in managing their duties under the points-based immigration system. Each guide includes detailed instructions and visual aids to help you navigate the technical aspects of the SMS with confidence.

The UKVI compliance system helps the organisation to maintain, keep records and stay up to date with visa expiry dates of migrant workers.

Our experienced immigration lawyers offer detailed legal help and support to setup UKVI compliance system / Robust system for you to meet the Home Office requirement to obtain and maintain the sponsor licence. By using the compliance and robust system, the employers can ensure that they are meeting their sponsor duties to avoid penalties.

One of our qualified immigration lawyers will travel to your office to setup the robust system / UKVI sponsorship compliance management system and will give you training to maintain the Robust system.

How can the UKVI Sponsorship Compliance Management System streamline compliance processes?

The CMS provides tools and guidance for organizations to manage their sponsor duties, including:

Record keeping

UKVI sponsorship compliance management system enables sponsors to keep track of all the necessary information and documents for their sponsored migrants, such as passport details, visa expiry dates, and right to work checks.

Reporting

The system generates reports on sponsored migrants, such as the current status, employment history, and visa types.

Compliance monitoring

The system monitors sponsors’ compliance with immigration rules and regulations, flagging potential issues or discrepancies.

Sponsorship management

The CMS enables sponsors to manage their migrant employees’ sponsorship, such as renewing visas, making changes to roles and responsibilities, and sponsorship renewal.

Mock compliance visit

Our experienced immigration lawyers can conduct a mock compliance visit by interviewing you and reviewing your files to see if you meet the Home Office requirements or not. Therefore, an independent mock audit can be beneficial as it reveals areas of concern before the compliance visit. With advanced knowledge of where key personnel have not reported matters on the sponsor management system or if HR files are incomplete, you can identify how you can address the issues.

The Home Office can conduct a compliance on the basis of reasonable suspicion that you have breached your sponsored duties or otherwise no longer suitable to hold a licence.

What happens during a home office compliance check

The compliance officers will carry out relevant checks and may interview you and any of your sponsored workers. This could be either via an onsite compliance visit to any physical addresses where your sponsored workers carry out their work (including a third party’s offices) or a digital compliance inspection. For a definition of the terms, ‘compliance check’, ‘compliance visit’ and ‘digital compliance inspection.

Our fees for a compliance visit and to setup a UKVI sponsorship compliance management system

Our experienced immigration lawyers charge a fixed fee starting from £700 + VAT to conduct a mock compliance visit, to review your current compliance system and to set up a new compliance system (where needed).